Preparing Your Business for a Work-from-home Setup

Preparing your Business for a Work-from-home Setup
The growth in technology, high-speed internet and the win-win situation in adopting a work-from-home setup should be enough reasons for you to try telecommuting. But just like any organizational change, transitioning from the office to home setup is not that easy.

Here are a few things you can do in preparing your company for a work-from-home setup.

Update your company’s policy

See if any articles in your company policy conflict with the new setup. And while you’re at it, make a remote work policy. This helps you provide guidelines and boundaries to maintain order and allow your employees to work at their best. It also allows them to know what is expected of them as remote workers and their accountability. You can check out Lifewire’s article on Remote Work Policies to know more what the responsibilities are of everyone involved.

Provide the necessary equipment

Do you have the necessary tools and technology needed to support telecommuting? The basic necessity of working from home is a stable internet connection. Make sure that the people who are working remotely have the needed equipment to function in the comforts of their homes as in the office. At the very least, they need a laptop or PC. You can state policies that apply in equipments and insurance in your remote work policy. Remote.Co can give you a few tips on what tech you should or not give to remote workers.

Software you need to function

For work-from-home setups, there are different software needed to replace physical actions we do in the office. Timekeeping tools help you keep track of time an employee spent working on a task and logs their work hours. Another is a project management tool to easily plan, organize, give, and track projects and deadlines online. A message board can act as your virtual office where everyone can interact with each other, share sources, calendars, post work related and non-related stuff. There are other software you can use to make working from home easier and increase productivity. Try and find out which apps are suited for you in Skillcrush’s list.

Who works from home and who doesn’t?

Not everyone in your company can work from home. You need to identify who needs and fits working remotely. According to Paul C. Boyd, you should choose based on the nature of their work. Is it something that can be done away from the office? You should also consider the employee’s working habits and if their home lives are favorable for working remotely. But if you’re not able to determine your employee’s productivity based on results, then it probably doesn’t make sense to allow them to work remotely.

Make communication a priority

The biggest challenge in transitioning your business to a work-from-home setup is communication.  A survey by Software Advice says over one-third of their respondents see communication as the top challenge. It’s because they lack understanding of the benefits and difficulties of using unfamiliar communication tools. You should pick a communication tool that suits the type of message you want to convey and make sure they are heard and understood clearly. You can also learn some pieces of advice from Fast Company’s interview with John Mancini of Association for Information and Image Management.

The work-from-home setup is not only for start-ups but established businesses can also start adopting the setup. You don’t have to totally go virtual, but giving your employees the option of working remotely can help them function better.

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Jan Klaudette De Guzman

I write coffee induced content.

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